training

Summary

Create a new Finance Management module to manage employee expenses, cash transactions, and financial reporting for audit and reconciliation purposes.

Business Requirement

Currently, there is no centralized system to track expenses incurred by employees or maintain cash transaction records. Finance teams require visibility into employee spending, cash movements, and supporting reports for audit and reconciliation.

The Finance Management module will serve as the foundation for future accounting and finance features.

Scope - Phase 1
1. Employee Expenses Management
Features
Create expense entries by authorized users.
Track expenses incurred by:
Salesperson
Operator
Finance Executive
Other Employees
Expense Details
Expense Date
Employee Name
Employee ID
Department
Expense Category
Travel
Food
Fuel
Accommodation
Miscellaneous
Payment Mode
Cash
Bank Transfer
UPI
Company Card
Amount
Description/Remarks
Supporting Attachment (Bill/Invoice)
Approval Status
Draft
Submitted
Approved
Rejected
Reports
Employee Expense Report
Department-wise Expense Report
Category-wise Expense Report
Date Range Expense Report
Monthly Expense Summary
2. Cash Management
Features
Record cash inflow and outflow transactions.
Maintain daily cash register.
Track cash balance.
Cash Transaction Details
Transaction Date
Transaction Type
Cash In
Cash Out
Amount
Purpose
Reference Number
Created By
Remarks
Reports
Daily Cash Report
Cash Ledger Report
Cash In vs Cash Out Summary
Date Range Cash Report
Monthly Cash Summary
User Roles
Finance Admin
Full access
Create/Edit/Delete records
Approve expenses
Generate reports
Finance User
Create expenses
View assigned records
Generate reports
Employee
Submit expense claims
View own expenses
Audit Requirements
Track Created By / Updated By
Maintain timestamp history
Store approval history
Maintain attachment records
Export reports in Excel/PDF
Deliverables
Module
Finance Management
Menus
Finance Management
Employee Expenses
Cash Management
Reports
Reports
Employee Expense Report
Department Expense Report
Expense Category Report
Daily Cash Report
Cash Ledger Report
Monthly Finance Summary
Future Enhancements (Out of Scope)
Journal Entries
General Ledger
TDS Management
Vendor Payments
Bank Reconciliation
Profit & Loss Reports
Balance Sheet
Expense Reimbursement Workflow
Accounting Integrations